Job Description

Project & Precontracts Administrator
Civil & Water Infrastructure | Sunshine Coast

About the Opportunity

4020 Consult is proud to partner with our Client, a leading Sunshine Coast civil contractor experiencing strong growth and continued success.

Founded on a reputation for quality delivery, trusted relationships, and service beyond expectations, our client has grown from humble beginnings into a thriving business with a diverse portfolio of civil and water infrastructure projects across the Sunshine Coast and Moreton Bay regions

With a strong forward order book and an experienced team that combines hands-on trade expertise with professional project management, this is a great time to join an established and growing local success story.

About the Role

We’re seeking a Project & Precontracts Administrator to join a close-knit, professional team based in beautiful Sunshine Coast.

This full time position offers long-term stability, career growth, and the chance to work alongside experienced leadership who genuinely value teamwork and professional development

You’ll play a key role supporting daily project operations, tender coordination, and compliance processes — contributing to the ongoing success of civil and water infrastructure projects that make a real impact in the community.

Your Key Responsibilities

• Assist Project Leads with scheduling, invoicing, document control, and reporting

• Support WHS and QA processes, developing reports in line with ISO standards and legislative requirements

• Prepare job packs, manage document control, and maintain archiving and closure documentation

• Work with project leads to maintain accurate forecasts within Procore software

• Liaise effectively with clients, contractors, and internal teams to ensure smooth project delivery

About You

You’re proactive, organised, and enjoy being the “go-to” person who keeps projects running smoothly. You bring initiative and flexibility, and you’re comfortable supporting multiple stakeholders in a fast-paced environment

You’ll also bring:

• Proven project administration experience (ideally in civil construction or utilities)

• Strong communication and stakeholder management skills

• Excellent time management and attention to detail

• Proficiency with Microsoft Office Suite and exposure to project management software 

• A willingness to learn and adapt — ready to grow your career within a supportive team

What’s in It for You

• Long-term development and mentorship from experienced leaders

• Enjoy the benefit of working close to home on the Sunshine Coast

• Join a reputable contractor with a strong pipeline of secured work across SEQ

• A team that values collaboration, initiative, and appreciation for effort

• A diverse, family-friendly workplace that values people first

About the Team

You’ll be joining a team that includes experienced Engineers and Project Managers with backgrounds in major utilities and infrastructure delivery. The team culture is down-to-earth, collaborative, and driven — where everyone takes pride in delivering quality work and supporting one another.

If you are genuinely interested and poses the skills, please get in touch today.  Apply Now or contact Paulina O'Hagan @ paulina@4020consult.com for a confidential discussion about this opportunity.